Here is a quick summary of the actions and returns required of the Secretary of the Lodge.
Before Every Meeting
- Prepare and send summons to Province for approval
- Send summons and attach minutes of previous meeting minutes to members
- Send summons to secretary of sister lodges in Bath
- Send summons to any visitors and/or guests
During Every Meeting
- Ask those who attend to sign the register
- Draft minutes for the regular meeting
- Read any other business in the minutes including proposal for initiation
- Pass on any circular/messages from Province and Grand Lodge
After Every Meeting
- Finalise the minutes to send to members, print for next meeting
- Prepare and submit regular meeting returns to Province
- Prepare and submit Installation meeting returns to Province
- File previous signed minutes, summons, photocopy of guest list to the minute book
Relevant Documents
updated from Secretary Page on Somerset Freemasons Website – 14 Feb 2022
Documents and Information
1. Downloadable hard copy and web forms required by Lodge Secretaries
2. The Book of Constitutions is available in its most up to date version online at the UGLE web site.
3. Guides and References (links below goes to Somerset Freemasons Provincial Website)
- Lodge Secretaries List
- Lodge Secretaries Handbook (February 2022)
- Recruitment- Best Practice for Lodges
- About Provincial Fraternal visits
- Current Provincial Fraternal Visits
- Toast List to use from 8th April 2022
- Membership Inquiry Form
- Royal Arch Intro Letter
– This is the letter from D J Medlock PGM, and Clive Lambert DGS regarding Royal Arch Masonry - First Appointment Form
- First Appointment Notes
- Model By-laws – .docx format
- Model By-laws – .pdf format
- 2021 Grand Lodge Fees
- Craft Registration form P
- Craft Registration form P Blue guidance, but in white
- UGLE Data Protection Notice Download (Link to UGLE Website)
4. Further Information